Presentation Guidelines
Instructions for Presenters
To help ensure a smooth and successful experience during the webinar, please follow the detailed guidance below:
01. Pre-Webinar Checklist
Presentation Submission
- Submit finalized slides (PPT/PDF) at least 3 days before the event via email or pre-agreed sharing method (e.g., Google Drive).
Slide Requirements
- Format: 16:9 widescreen
- Fonts: Arial or Calibri, minimum 24pt
- Branding is optional (logos or institution colors)
- Avoid complex animations and untested embedded videos
Technical Setup
- Use latest Chrome or Firefox browser
- Use a desktop/laptop for better experience
- Save slides locally as backup
- Use wired Ethernet or stable 5GHz Wi-Fi
Audio/Video Essentials
- Use headset or external mic for clarity
- Camera at eye level, with front lighting
- Use a clean background or tested virtual one
- Pro Tip: Do a test run a day before
02. Live Session Guidelines
Presentation Tips
- Encourage Q&A, pauses, or polls for engagement
- Speak clearly and steadily for all audience types
- Join 15–20 minutes early for tech check with team
- Turn off pop-ups and desktop notifications
Screen Sharing
- Share only your presentation window
- Close unrelated apps, tabs, and files
03. After the Webinar
- Send additional materials (PDFs, links) to organizers
- Submit your feedback to help improve future webinars
04. Technical Support
If you face technical difficulties, reach out to our team at:
Quick Fixes:
- No audio/video? Try rejoining or use phone audio
- Internet problem? Use a mobile hotspot as backup
05. Additional Recommendations
- Use simple, inclusive language
- Practice to stay within your allocated time
- Wear business casual or professional attire (solid colors work best)